Deferred Assessment Application Form

Dear Student

Please complete this application form if you missed an assessment for reasons beyond your control.

You are required to do the following:

- Read the general rules applicable to assessments below before completing this application form.

- Write a detailed narrative of the events that led to your missing the assessment. Include relevant dates in your narrative as well.

- Upload supporting material such as a letter from a doctor or traditional healer.

Thank you

Humanities Faculty

 

PLEASE SEE RULE G1.11 APPLICATIONS FOR SPECIAL EXAMINATIONS and RULE G1.9.4 ABSENCE FROM ASSESSMENTS as per the 2021 Prospectus.

 

G1.11 Deferred Centralised Summative Assessments (Special Examinations):
G1.11.1 A student prevented from completing, a centralised summative assessment [normal examination] due to circumstances beyond his/her control may be granted permission by the Assessment and Graduation Section to sit for a deferred centralised summative assessment (special examination).
G1.11.2 Such a student must submit a written application, supported by documentary evidence to the Assessment and Graduation Section before the first centralised summative assessment (examination), but no later than three (3) working days after the date of the respective centralised summative assessment (examination).
G1.11.3
Deferred centralised assessment (special examinations) due to illness:
G1.11.3.1 In the case of illness a medical certificate must be submitted.
G1.11.3.2 The medical certificate must clearly indicate the nature of the illness and confirm that the student was, according to the clinical opinion of a medical practitioner, unfit to sit for the centralised summative assessment (examination(s)) on the day of the centralised summative assessment (examination(s)) in question.
G1.11.3.3 The University also reserves the right to investigate the validity of a medical certificate and to make a final decision informed by the investigation.
G1.11.4
Deferred centralised assessment (special examinations) due to death in the family:
  In the case of death in the family, a certified copy of the death certificate must be submitted.
G1.11.5 Deferred centralised assessment (special examinations) on religious grounds or cultural practices or observances:
  In the case of application on religious grounds or cultural practices or observances, a letter from the relevant ordained religious leader or designated authority in charge on an official letterhead must be provided.
G1.11.6 Deferred centralised assessment (special examinations) to take part in any recognised sport, cultural or other student activities at provincial level or higher:
G1.11.7 Deferred centralised assessment (special examinations) to take part in University approved activities:
  Students participating in University approved activities may also be eligible to be granted deferred centralised assessment (special examinations).
G1.11.8 A deferred centralised assessment (special examinations) will not be allowed if a student:
G1.11.8.1 Misreads/misinterprets the centralised summative assessment (examination) timetable;
G1.11.8.2 Acts on unofficial information;
G1.11.8.3 Arrives late for a centralised summative assessment (examination);
G1.11.8.4 Is unable to identify him- or herself satisfactorily at the centralised summative assessment (examination) venue.
G1.11.8.5 Has completed a centralised summative assessment (examination) and afterwards applies for a deferred centralised summative assessment (special examination) on the basis of illness or other circumstances.
G1.11.9 Failure to write deferred centralised summative assessment (special examination):
G1.11.9.1 If a student fails to complete a deferred centralised summative assessment (special examination), the opportunity shall be forfeited, unless deemed otherwise by the Faculty Management Committee.
G1.11.9.2 An appeal to the Faculty Management Committee must be submitted within 3 days and must follow the procedure outlined in rule G1.11.2.
G1.11.10 Scheduling of deferred centralised summative assessment (special examination) or last outstanding (extraordinary) assessments:
  Deferred centralised summative assessments (special) or last outstanding assessments (extraordinary examinations) are written at the same time as the re-assessment in that particular module.
G1.11.11 Scheduling re-assessments (re-examinations) for deferred centralised assessments (special) or (extraordinary} last outstanding assessments:
G1.11.11.1 A student who upon writing a deferred centralised summative assessment (special examination) and is eligible for a re-assessment [re-examination] or last outstanding assessment (extraordinary examination) shall write such assessment (examination) on a date/time to be determined by the Assessment and Graduation Section.
G1.11.11.2 The procedure as described in rule G1.14 is applied for the notification of students for deferred centralised summative assessments (special examinations).
G1.9.4 Absence from Assessments (e.g. tests, practicals):
G1.9.4.1 Satisfactory documentary evidence, e.g. a medical certificate, is required for absence from all types of assessments subject to rule G1.9.4.3.
G1.9.4.2 Such documentary evidence must be submitted to the relevant lecturer no later than three (3) working days after the assessment.
G1.9.4.3 The requirement for submitting satisfactory evidence for absence from an assessment is subject to the rules of the faculty or department responsible for administering assessments in terms of faculty or department specific rules approved by Senate and published in the Faculty Prospectus.
G1.9.4.4 Students who choose not to participate in assessments on particular dates/times due to religious or cultural observance or sporting events may apply to the lecturer concerned to participate in such assessments at an alternative date/time.
G1.9.4.5 Any such application must be supported by proof on a letterhead from the relevant ordained religious leader or designated authority confirming that the identified dates/times are of particular significance.
G1.9.4.6 The lecturer will endeavour to accommodate the students where possible.

 

 

 

 

 

 

 

 

 

 

 

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